Build the day around appointment times
Send each meeting address, the time you must arrive and the final drop-off. Include airport pickup if it is part of the working day. Waiting and stops along the journey are free; agree the booked hours and any extension in advance. Invoice or specific payment requirements should be discussed before confirmation.
Before confirming this journey
Send travel dates, pickup and return addresses, passengers and luggage together. Stops wherever you wish along the journey, waiting and cancellation are free. The driver confirms the final vehicle and fare personally; no prepayment is required.
A meeting schedule the driver can follow
Put fixed appointments in time order with their actual entrances. Include the hotel, airport and final drop-off when relevant. Mark flexible stops such as lunch separately. Confirm booked hours and the process for extending them; waiting during those hours is included.
Working between hotels and appointments
If you check out before a meeting, tell the driver which bags travel with you and where they should be delivered. Agree each collection point before leaving the car. Ask about invoice or payment requirements before confirmation; do not assume a particular card or business billing arrangement is available.
